Registration, capacity, and waitlist

Besides tickets and dates, you decide who can register, how many people can join, and who can see your event at all. These controls live in the event's settings.

You can also require attendees to answer a form before their ticket is issued; set that up from the event's Event form area. See What forms are for.

Where these settings live

Open your event in the admin panel and go to Settings at the bottom of the left menu.

• The Registration tab holds capacity, the waitlist, and how many tickets one person can get.
• Who can see the event is not on any tab: it is the visibility menu in the page's top bar, right next to the Save Changes button.

Your participation type (ticket entry or RSVP) is chosen when you create the event and cannot be changed later. Some of the settings below apply only to RSVP events. For an RSVP event you can also enter the registration limit and the waitlist while you create it. See Create an event.

When registration opens

An RSVP event has no start date or time to set: registration opens the moment you create the event.

Ticketed events work differently: each ticket has its own sale window instead. See Set up tickets.

Capacity

For an RSVP event, set a Registration Limit to cap how many people can join. Leave it empty and registration is unlimited.

For ticketed events you cap numbers per ticket with Track Inventory instead, so you can limit each ticket type on its own.

Waitlist

For an RSVP event, turn on the Waitlist to review people before they get in. How it behaves depends on whether you set a limit:

• With a limit: once the quota is full, new registrations go to the waitlist. Approve someone and a ticket is issued for them.
• Without a limit: every registration goes to the waitlist first, and only the people you approve end up attending. This turns your event into approve-to-join. (That is why, in the create form, this switch is called Require approval to register.)

While the waitlist is on, a Waitlist tab comes last among the status tabs on the event's Participants page; its count is the people waiting for an answer. That is where you work through the queue: Approve a request, which issues their ticket and puts them on the attendee list straight away, or Reject it. The arrow inside the tab filters the list by All, Pending, Approved, and Rejected. Decisions are final and can't be undone, so review before you press.

Admins of the communities co-hosting the event can open that tab too, and approve or reject requests.

In the app, while the waitlist is on, an Approvals list appears on the event's Manage event screen; you can approve and reject requests from there too.

One or several tickets per person

The Registration tab also asks Can participants buy multiple tickets? Choose No to limit each attendee to a single ticket, or Yes to let someone buy several and bring friends.

Event visibility

From the visibility menu in the settings' top bar you decide who can find your event:

• Public: anyone can discover it.
• Private: only your community's members can see it.
• Unlisted: it does not appear in any listing; only people with the link can open it.

Your choice takes effect when you press Save Changes. You can change it whenever you like. For example, keep an event unlisted while you finish setting it up, then switch it to public when you are ready.

Draft, archive, and scheduled publishing

The publish state lives in the same menu:

• Draft: if the event is a draft, the menu says Draft. Pick one of the privacies above and save, and the event goes live. A published event cannot go back to being a draft.
• Archive: at the bottom of the menu. It takes the event down and removes it from every page. To bring it back, pick a privacy and save.
• Scheduled: if you created the event scheduled, a "When should this event go live?" section sits at the top of its settings. You can move the date there, as long as it is still ahead and before the event starts, or end the wait with Publish now instead. You cannot schedule an existing event later; scheduling is chosen only while creating.

Before you change the date or the place

When you change the event's start date or its venue and go to save, a confirmation comes up: it says that everyone who bought a ticket or saved the event will get a notice, how many people that is, and asks you to confirm before saving. See Create an event for the details.