Create an event

Events always belong to a community. You create a new event from the admin panel of the community you manage.

Go to the Events area

Open your community in the admin panel and go to Events in the left menu. This area lists all of your community's events.

Press the Create event button in the top right. The create form opens on the same page.

Basic details

First you set up the event's identity:

• Cover image: Upload an image in 16:9. This shows at the top of your event page.
• Title: Write a short, clear name.
• Description: Explain what will happen. You can format the text and add headings and lists.

Event or training

Next to the title there is a type: Event or Training.

It is more than a label — it changes the words the page speaks. Pick Training and the "Speakers" section becomes "Instructors", in the admin panel too. Ticket and payment wording stays exactly as it is: "ticket" is the word on the invoice, the refund and the QR pass, and renaming half of them would only confuse.

You can change the type later; the page switches to the new words straight away.

Date, time, and place

Pick the start date and time. If you leave the end empty, it fills in three hours after the start, and you can adjust it however you like.

If the event is in person, leave Online Event off and pick the location on the map. If it is online, turn the toggle on and either paste a link or create a built-in video room with one click.

Participation type

There are two options:

• Ticket entry: Attendees join by getting a ticket. You define free or paid tickets afterward.
• RSVP entry: Attendees say "I'm coming" with one tap. You do not need to define separate tickets.

You also set here when ticket sales or registration begins. Once the event exists, you can add a capacity limit, a waitlist, and control who can see it — see Registration, capacity, and waitlist.

Publish state and privacy

There are two separate choices at the top of the form. The first says who may see the event: Public, Unlisted (only people with the link), or Private (only community members).

The second is the Create event button itself. Press the arrow on its right-hand end to choose when the event opens:

• Create event: it goes live the moment you save.
• Create as draft: the event is created but visible nowhere, and not even someone holding the link can open it. You publish it by hand when you are ready.
• Schedule: a "When should this event go live?" section opens in the form. You pick a date and time, and the event opens itself then. Until that moment it stays out of search, popular and category pages; you and your community's other admins see it in the list with a "Scheduled" badge, and the event's overview counts down to the moment it opens.

Scheduling is asked only while you are creating an event — one that already exists has answered the question. You can move a scheduled event's date in its settings, or end the wait with Publish now.

Once the event exists, the same privacy menu in its settings gains one more option: Archive. It takes a published event back down and removes it from every page. To bring an archived event back, pick a privacy from that same menu.

If you change the date or the place later

Once the event is live, changing its date or its venue brings up a confirmation before you save: what changed, how many people will be emailed, and that the email cannot be recalled.

Everyone who bought a ticket or saved the event gets an automatic notice. The emails go out within ten minutes. Someone who both saved the event and holds a ticket gets one email, not two.

Editing the location field of an online event, changing an event that has already ended, or putting a value back the way it was sends nothing.

Add organizers

You are added as an organizer automatically. You can also add other people here who will manage the event with you. To co-host the event with another community or add sponsors, see Co-hosting and sponsors.

Registration form

You can require attendees to answer a form — questions of your choosing — before their ticket is issued. Set this up from the event's Registration form area, under the Registrations group; the event is pre-selected for you. Their answers then collect alongside the event. See What forms are for and Reading form responses.

When you are ready, press Create event. Your event is created, and you can start editing the other areas such as tickets, schedule, and speakers. Once it is live, attendees can add it to their calendar (see Add to your calendar), and after it runs you can recognize attendees with certificates and badges.