Gallery, schedule, and speakers

Your event page can go beyond the basics. You can add a gallery, a detailed schedule, and a list of speakers. Each one is a separate area in the event's admin panel.

Gallery

From the Gallery area you add photos and videos to your event. First you enable the gallery, then you upload the files.

The moments you upload appear on your event page, so attendees can come back and relive them. No separate link or other app is needed, it all stays on the same page.

Schedule

The Schedule area is where you lay out what happens. Before you start, pick the programme type at the top of the area — it decides the shape of everything underneath.

By day

The conference shape: days and halls. Pick this for a summit, a festival, a two-day conference.

• Add day: Create a day for each day of your event.
• Add track: Define parallel rooms within a day (for example Main Stage, Workshop Room).
• Add session: Add sessions to each room. A session has a title, a start and end time, a description, and speakers.

By module

The training shape: weeks or modules instead of calendar days. Pick this for a bootcamp, a course running over several months, any programme where entering a date for every single meeting would take longer than planning it.

• Add module: Create a chapter — "Week 1 — Foundations", "Final project". You can give it a caption like "3–9 November · Tuesday and Thursday evenings", but you never have to give it a date.
• Add session: Add the topics of that module. A date and a time are both optional here: a topic that happens in week three does not need a made-up 3 November at 14:30. Give a session a date when it really does meet on a known evening.

Modules appear one after another, in the order you put them in, and everyone reading the page sees the whole arc at once instead of clicking through days.

You can switch programme type whenever you like. Only the type you save is published, and whatever you built in the other one stays where you left it until you switch back.

Once the schedule is ready, it is published on your event page so attendees can follow the flow.

The schedule does one more job: when attendees add the event to their calendar, the entries land on the scheduled days at the hours those days actually run. For an event longer than a week this becomes essential — with no schedule, only the opening day goes into the calendar (adding to a calendar). A module programme works the same way through the dates you put on its sessions: give the twenty-six evenings of a bootcamp their dates and the calendar gets twenty-six evenings, not one three-month block. Sessions you leave undated simply do not appear there.

Speakers

From the Speakers area you add the people who are speaking. For each speaker you can enter a first name, last name, title or position, a photo, and a LinkedIn link.

You can reorder speakers by dragging them in the list. This order appears the same way on your event page.

Since you can attach speakers to schedule sessions, adding the speakers first makes your work easier.

Picking from the library

When you add a speaker there is a search box at the top: that is the platform-wide speaker library. If the person you want is in it, pick them — their first and last name come from the library, and so does every field you leave blank. For now only the Gathin team adds records to the library; you search it and link to it.

If the person is not in the library nothing changes: you fill the form in by hand, exactly as before.

Adapting a linked speaker to your own event

On a speaker you picked from the library, anything you fill in applies to your event only; the library record itself does not change.

• A field you changed carries a "Changed for this event" note.
• The reset to library link beside it puts that field back to the library's value.
• Every field you leave blank keeps coming from the library — if the library record is updated later, your event picks the update up.

To break the link entirely, choose Remove library link. The row becomes a free-text speaker and whatever is on screen stays exactly as it is — only the identity link is cut, no information is lost.

What linking buys you

A speaker picked from the library gets a card on your event page that leads to their own page, where every event they have spoken at is listed together — yours included. If that person has claimed the page, your event shows on their Gathin profile too.

See what a speaker page is for the details.